Dear Applicant,

This guide has been prepared to help you to:

  1. Be aware of several new and important changes to the eligibility criteria
  2. Avoid common mistakes or omissions

New Changes for the 2022-2023 Academic Year Application Period

  • The AwardSpring application account must be in the name of the student. Therefore, the name on the account and in the student records (i.e., transcript, acceptance letters, FAFSA SAR) must match. If they do not match, the application will be disqualified and not considered for a scholarship. If a student’s parent or other relative has an existing account that was used for applications in prior years and/or for older siblings, DO NOT USE that account. Unless the applying student already has an AwardSpring account, they must create a new account when applying for a scholarship.
  • Clarification of what information is required for your intended school’s financial aid office and your Student ID number.
  • The requirement for an SAT or ACT score has again been removed for the 2022-2023 Academic Period.
  • Students who are awarded scholarships will have their information (Name, Hometown, affiliated DLA organization) posted on the DLA Foundation’s and Defense Logistics Agency’s web sites.

Changes for the 2021-2022 Academic Year Application Period

  • Due to the impact of COVID-19 on the ability for high school students to take the SAT or ACT tests we have removed the requirement for it during this period.
  • The Free Application for Federal Student Aid (FAFSA) Student Aid Report (SAR) must be for the current academic period and not for a prior period(s).

Changes made during the 2020-2021 Academic Year Application Period

Applicant must:

  • Be a U.S. Citizen.
  • Have a minimum of a 3.0 Cumulative GPA.
  • Have a minimum SAT Total Score of 1000 or a minimum ACT Composite Score of 20. (requirement removed for the 2021-2022 and 2022-2023 Application Period)
  • If already enrolled in college, have their transcripts reflect they are a full-time student with at least 12 semester credit hours or equivalent quarter hours.
  • Have a maximum Expected Family Contribution (EFC) index number of 15000 in the Free Application for Federal Student Aid (FAFSA) Student Aid Report.
  • Provide documentation of the close family member’s employment or assignment to DLA (see below for details).
  • For the MG Henry Scholarship, be a Wounded Warrior (current military or retired) or spouse (other family members are no longer eligible).

Due to the large number of applications received in prior years and the sizable number with high potential and financial need, these changes allow the Foundation to concentrate evaluation efforts on those applications with the greatest likelihood of being recommended for a scholarship.

Accessing the Application

Please go to the AwardSpring Application Tool at https://dlafoundation.awardspring.com/

Accounts must be established in the Student’s Name

The applicant must be the actual student, NOT a parent, friend, or relative. If you have submitted an application in prior years under an account that is not in your student’s name, then please do NOT use that account; please establish a new account in your name. The name in the account information must match the name in submitted transcripts, SAT or ACT scores, and FAFSA information. If the names do not match, the application will be disqualified and not considered for a scholarship.

Please use a personal email address; do not use an email address ending in “.dla.mil”, “.mil”, or “.gov”.

DLA Family Member – while the DLA Foundation supports families of current and former employees or military assigned to DLA we are a separate non-profit organization and we are NOT part of DLA. Therefore, because of limitations on what government organizations can do to assist outside organizations, and because of security and privacy concerns, we cannot ask DLA to verify the employment of current or former employees or military members assigned to DLA. Because of this, we ask for the following documentation:

For Current or Former Civilian Employees:

SF-50 Notice of Personnel Action – this could reflect a recent assignment or promotion, etc. For retired employees, the final SF-50 will reflect their retirement. Of course, the SF-50 must reflect assignment to a DLA activity.

If for some reason they cannot find an appropriate SF-50, then an SF 52 Request for Personnel Action is also acceptable.

If neither an SF-50 nor SF-52 is available then documentation such as a Performance Award, Certificate of Achievement, Training Certificate, or mention in a DLA publication or article on a DLA web page may also be acceptable, subject to review by the Scholarship Committee.

For Current or Former Military members assigned to DLA:

A copy of Permanent Change of Station (PCS) or Deployment Orders. If these are not available, please submit other information such as a military award for service while serving with DLA, or mention in a DLA publication or article on a DLA web page.

For all Family Member employment verification documentation


For your protection PLEASE cover or otherwise eliminate any Social Security Number information before scanning or taking pictures of such documents.


Please ask your parent, grandparent, aunt, or uncle for this documentation as soon as possible, even before you start your application. Such documents must be submitted with your application before the April 6th application deadline.

When listing your family member’s email address, please use their personal email account, not their DLA email account. DLA accounts should only be used for the official business of the Agency. As noted above, the Foundation is not a part of DLA, and as such, scholarship communication and correspondence are not official DLA business.

DLA Organization of the family member:

Please select the organization from the drop-down list that best reflects the organization for which your family member works/worked. For family members that may have retired more than several years ago, please coordinate with them. DLA activities have undergone numerous reorganizations, consolidations, and name changes over the years. If the actual organization for which your retired family member was assigned is not listed, ask them to identify the most likely successor organization.

Family Member’s Employment Geographical Organization

Since some employees may work for an organization whose headquarters are located in a city other than which they are geographically assigned, please enter the city or metropolitan area in which your family member works/worked.

Address and phone number for the financial assistance office

We need the information for the office to which any external scholarships for the school to which you will be attending will be mailed. This is usually not the generic address of the school. Contact the school or research their website for the office that handles this. It may be under an office or department such as “Office of the Bursar”, “Office of Financial Aid”, Office of the Comptroller” or “Cashier’s Office.” Failure to provide the correct address will delay the receipt and processing of the scholarship check.

Student ID#

This is the student ID of the institution to which you will be attending. It is not your high school ID. If it is not in the acceptance letter from the school which you will be attending for the 2022-2023 Academic Year, contact them to obtain this number. If you will be attending the same school for the 2022-2023 Academic Year in which you are currently enrolled then there should be no confusion. However, if you intend to transfer to another school in the 2022-2023 Academic Year then you must provide the Student ID at your new school.

Transcripts

Please submit your transcript as a PDF file with all pages. Screenprints are discouraged since they seldom reflect all information. Sometimes the screens will not even reflect the name of the school.

Please make sure your Cumulative GPA is reflected on the transcript since our eligibility criteria are based on the cumulative GPA and not just a specific semester or quarter. For students already enrolled in college, semester and/or quarter information must also be included and reflect a course workload of at least 12 semester hours (or quarter equivalents).

SAT or ACT scores

If you are a high school student or high school graduate not yet enrolled in college, a PDF file of your SAT or ACT reports must be submitted with your application. While some high school transcripts may contain this information it is often buried among other information and may be difficult for our evaluators to find. If you submit the scores from multiple SAT or ACT tests we will use the highest of these for our evaluation of your application.

College students: Submission of an SAT or ACT score is optional. If you do not wish to submit one, just upload a document stating something similar to “Not required for college student.”

(requirement removed for the 2021-2022 and 2022-2023 Application Period)

Acceptance Letters or Next Semester Schedule

We have set the application deadline to April 1 st or later since some colleges or universities do not issue their acceptance letters until April 1st. If you are fortunate and have been accepted by multiple schools, you must select one and include that institution’s letter in your application.

FAFSA Student Aid Report (SAR) & Expected Family Contribution (EFC)

The PDF file of a completed SAR which reflects the ECF on page 1 and the student’s name and citizenship status on page 2 must be submitted with your application. If you have not already applied, please do so as soon as possible to ensure you receive your SAR before the DLA Scholarship application deadline. A pending or preliminary SAR is not acceptable.

Screenprints are highly discouraged since the screen may not contain all the data or may be of an inferior resolution. The Free Application for Federal Student Aid (FAFSA) Student Aid Report (SAR) must be for the current academic period and not for a prior period(s).

The MyStudentData download of a Student Aid Report CSV (Comma Separated Values) file (similar to a spreadsheet) in lieu of a PDF of the SAR is NOT acceptable.

Notable Achievements and Personal Essay

While there may be some overlap in what you document in your Notable Achievements and what you include in your essay, such overlap should be limited. In no case will a copy of the same document be acceptable for both. Neither should one be a simple rewording or reorganization of the other. If an evaluator reading these documents sees that little or no effort was made to differentiate them you run the risk of receiving little or no credit for one or both.

Publicly Posted Information

Students who are awarded scholarships will have their information (Name, Hometown, affiliated DLA organization) posted on the DLA Foundation’s and Defense Logistics Agency’s websites.

Questions?

If you have any questions, please submit them to the following email address: [email protected]

As we are all volunteers, please allow up to several days for a response.